Modern managers are always seeking ways to make employees more productive. The current economy is not only hard on individuals seeking work, but can be challenging for managers who are trying to hold on to good talent. While companies can’t make every employee happy all of the time, they can at least acknowledge and address some of the top reasons that talented employees leave. One of these reasons is that many workers don’t feel like they are being productive in their current line of work.
The following are 8 professional tips to make employees more productive, happy, and less likely to abandon ship.
[note note_color=”#efefef”][dropcap]1[/dropcap]Be a Good Employer. One effective way to make employees more productive is to take a look in the mirror. Are you the best manager you can be? Is the company competitive in terms of benefits and services available to employees? Even the most traditional benefits like retirement, have been cut from modern businesses. Hold on to these perks in order to make your company more attractive. Make sure to talk with, not to, employees about expectations, rules, and appropriate conduct. And most importantly be consistent, don’t display favoritism as it initiates hostility, conflict, and resentment.[/note]
[note note_color=”#efefef”][dropcap]2[/dropcap]Make Them Feel Valued. Be encouraging and always be ready to publicly praise employees. This goes a long way, and instills loyalty in employees. If an employee makes a mistake, instead of berating the person, talk to them with positive language and encourage them to do better.[/note]
[note note_color=”#efefef”][dropcap]3[/dropcap]Offer a Broad Picture. Managers can make employees more productive by revealing long term goals and objectives. Sharing the vision of the business sparks inspiration and serves as a motivator for employees to meet short term goals.[/note]
[note note_color=”#efefef”][dropcap]4[/dropcap]Share Goals, Not Just Instructions. If management feels that sharing the big picture will somehow not make employees more productive, they should at least share short term goals so that that employees know why they are being asked to complete a particular task. Ensure new employees touch base with you frequently in order to keep them on track with goals and to offer guidance. Let seasoned employees choose their own path to complete goals once they are shared. Avoid hovering over them, a little trust goes a long way.[/note]
The modern workplace, whether in person or online, depends heavily on accurate and fast communication. Unclear or misunderstood communication can cause long delays, misinformed business strategies, and poor performance. In Top 10 Critical Communication Mistakes Part 1, we explored 5 of 10 critical communication mistakes common in the modern workplace.
This article focuses on the final 5 communication mistakes professionals make every day.
[note note_color=”#efefef”][dropcap]6[/dropcap]Avoiding Hard Conversations. One of the most common communication mistakes is not communicating. Many managers feel awkward when relaying negative feedback and avoid it all costs. However, this will only enable bad behavior or performance and can make a small problem worse. Before giving negative feedback, rehearse the conversation so you can feel confident in your message.[/note]
[note note_color=”#efefef”][dropcap]7[/dropcap]Not Being Assertive. Being assertive doesn’t mean you’ll always get what you want, however not voicing your opinions will guarantee that you won’t get what you want. Others and managers respect an individual who is not afraid to contribute or object to various strategies and projects. Assertiveness also means saying “no” if necessary. Know your limitations and voice your concerns. This will enable a manageable workload.[/note]
[note note_color=”#efefef”][dropcap]8[/dropcap]Lack of Preparation. Prepare before engaging in any work activities such as presentations, meetings, and emails. Lack of preparation is frustrating to participants and management. It is also embarrassing for the unprepared individual as it makes you seem sloppy and unprofessional. Not being prepared is one of the communication mistakes that can be costly to your reputation.[/note]
[note note_color=”#efefef”][dropcap]9[/dropcap]Not Customizing Your Approach. One of the most common communication mistakes made by supervisors and managers is communicating to everyone in the exact same way. Here is where knowing your employees comes into play. Take note of their learning styles and communication preferences and habits. Some employees may respond well to constant email communication, while others may need a phone call or face to face conversation.[/note]
[note note_color=”#efefef”][dropcap]10[/dropcap]Keeping a Closed Mind. The modern workplace is filled with a variety of people from different cultures, backgrounds, and ethnicity. Avoid stereotyping and pigeonholing employees based on these factors. Learn about their specific skills, abilities, and goals. This approach will allow them to grow and succeed in the office.[/note]
The current work environment is a challenging place that is only made more difficult when communication mistakes are made. Address these challenges head on and your office and workers will become more efficient and complete.
In a virtual office environment, as in offline offices, communication mistakes can be quite common due to our heavy reliance on non-verbal communication tools. Sending out an email without checking it for correct spelling or grammar, for example, can be embarrassing. However, there are a few other communication mistakes that can cause more than a little embarrassment.
Avoid these top 10 critical communication mistakes.
[note note_color=”#efefef”][dropcap]1[/dropcap]Not Editing Your Work. We are an email society. Mistakes in tone, spelling errors, and grammatical errors can make you seem unprofessional and sloppy. Don’t rely on spell check, they don’t always pick up on grammatical errors and the improper use of words that have multiple meanings depending on the context of the sentence.[/note]
[note note_color=”#efefef”][dropcap]2[/dropcap]Assuming Everyone Understands Your Message. A common communication mistake, is not following up with all employees involved in a communication to ensure they all understand what was said and what is expected of them. Encourage others to ask questions and make yourself available for later inquires.[/note]
[note note_color=”#efefef”][dropcap]3[/dropcap]Nasty Grams or Bad News Emails. This is one of the most common communication mistakes made by management. Too often managers use email to scold or discipline employees. This creates tension whenever employees receive management emails. It also builds resentment and embarrassment as often time’s email accounts can be accessed by others who can also read these “nasty grams.” Also try to avoid sending bad news via email. Some news requires a personal touch, via a telephone call or Skype session.[/note]
[note note_color=”#efefef”][dropcap]4[/dropcap]Violating the Privacy of Others. Many individuals share email accounts and have access to the passwords and computers of co-workers. In this environment it is easy to read correspondence that is meant for someone else or to accidentally resend your private conversations with others out to unintended audiences. To avoid this mistake, write private messages before choosing recipients. Also avoid hitting “reply” or “reply all” until after you write the message.[/note]
[note note_color=”#efefef”][dropcap]5[/dropcap]Reacting instead of Responding. Sometimes work can be frustrating and we sometimes react without thinking. This communication mistake can be quite costly in terms of your image and reputation. When encountering an unpleasant situation, take time to breathe, think, and then respond verbally or via email.[/note]
Stay tuned for part two of our top 10 list of critical communication mistakes.
Sign up is easy: A straightforward and simple process!
Enroll in training. You are guaranteed work after successful completion.
Why Choose Us?
Assist A Boss is one of the few Arise IBOs to offer low service fees, unlimited referral bonuses, training reimbursements, record keeping, incentives for top performers, and so much more! View our openings and apply for a position today.